J-365 — It all starts with an idea
- First meeting
- Needs
- Budget
- Date
- Vision
Throw a ball worthy of your cohort
Jour J offers turnkey support for organising committees.
The graduation ball is one of the most memorable moments of your university years. At Jour J, we support student committees from the very first preparations until the last guest leaves the dance floor.
Our mission is simple: let you fully enjoy your night while we take care of the planning.
Support from A to Z
We guide you through every stage of your project:
- Finding and booking the venue
- Negotiating with hotels
- Building the budget
- Timeline for fundraising campaigns
- Coordinating with every vendor
- Managing registrations
- Planning the run of show
- Full coordination on the day of the ball
You make the decisions. We handle the rest.
Advice and recommendations
Alcohol for the open bar
DJ
Decor
And more
Tools
Pre-registration and final registration walkthroughs
Budget template
Alcohol calculator
Checklist
Memos
Place cards
Reminders
Fundraising
A platform built for students
Our partnership with COOLECTO simplifies the whole organisation of your event.
The platform handles:
- Online registration: rooms, tables, menu choices, allergies, emergency contacts
- Secure payments
- Individual and collective fundraising campaigns
- Automated communications for reminders and deadlines
Fundraising, simplified
We know the cost of a ball is a real challenge for many students. That is why we offer a turnkey fundraising programme that lets participants bring down the price of their own ticket through different campaigns. Our team handles the logistics so your committee can focus on what matters.
How Coolecto works
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The committee reviews the available campaign options and picks up to three that match the cohort’s interests.
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The committee chooses a delivery address and a point person.
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Together with Jour J, the committee builds a calendar to schedule the campaigns.
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Jour J sets up the platform, prepares the communications and everything the vendor logistics require.
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The campaign launches. Participants accumulate profits and watch their ticket price drop as the campaign progresses.
A network of trusted partners
We can support you with:
- DJ
- Photographer
- Hosting and entertainment
- Decor
- Audiovisual
- Catering
- Other equipment rental
You get reliable partners and, often, better rates.
The big day
When your night arrives, our team is already on site.
- Welcoming and checking in participants
- Coordinating with the hotel
- Handling the unexpected
- Bar service
- Overall supervision
- Setup and teardown
- Security
While your committee celebrates with friends, our team greets guests, coordinates vendors, absorbs surprises and makes sure everything runs exactly as planned.
Your countdown
From the first idea to the last guest
J-300 — Let’s find your venue
- Venue search
- Proposals
- Site visits
- Packages
- Booking
J-240 — The project takes shape
- DJ
- Photographer
- Menu
- Decor
- Entertainment
- AV
J-180 — The countdown is on
- Pre-registration
- Fundraising
- Communications
- Follow-up
J-90 — Final registration
- Final registration
- Reminders
- Payments
- Cohort tracking
J-60 — Every detail counts
- Final registrations
- Rooms
- Tables
- Menus
- Allergies
- Logistics
J-7 — You can start letting go
- Confirmations
- Schedule
- Vendors
- Final lists
JOUR J — You enjoy it. We handle the rest.
- Welcome
- Coordination
- Bar
- Security
- Surprises
365 days. Hundreds of decisions. One big day.
Why choose Jour J?
- You actually get to enjoy your own event.
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Organisers who look forward to the ball as much as you do
Organisers who look forward to the ball as much as you do
At Jour J, we love what we do, and it shows. Our team is present, smiling, energetic and deeply invested in the success of your night. We believe a memorable event is built on flawless organisation, but also on a positive energy that naturally spreads to the guests. We are there to work, of course — and to help create an atmosphere where everyone feels like making the most of their ball.
- All your planning tools in one place, in your client area.
- Registration and fundraising campaigns in a single integrated platform.
- Vendors selected specifically for this kind of event.
- Support that starts long before the big day and ends when everything is truly done.
Frequently asked questions
Your questions, our answers
Par où commencer pour organiser un bal de finissants?
Avant de chercher un hôtel, commencez par votre cohorte. Combien de personnes souhaitent participer? Quel genre de soirée veulent-elles? Souper, hébergement, open bar, animation? Et surtout : quel budget maximal sont-elles prêtes à payer?
Ces réponses permettent ensuite de chercher un lieu et une formule qui correspondent réellement à votre groupe.
Combien de temps à l’avance faut-il commencer à organiser un bal de finissants?
Idéalement, environ un an à l'avance. Tous les programmes terminent leurs études à des périodes similaires, ce qui rend notamment les fins de semaine de mai et juin très populaires.
Commencer tôt signifie davantage de choix de lieux et de dates, mais aussi plus de temps pour financer le bal et répartir le travail du comité.
Combien coûte un bal de finissants universitaire au Québec?
À titre indicatif, notre expérience situe le prix autour de 350 $ taxes incluses par personne en moyenne, mais ce montant peut varier considérablement selon l'établissement, l'hébergement, le repas, les activités, les fournisseurs, la taille du groupe et le financement accumulé.
Il est donc beaucoup plus pertinent de construire un budget pour votre cohorte que de partir d'un prix universel.
Comment établir le budget d’un bal de finissants?
Commencez par distinguer les coûts fixes des coûts par participant. Il faut ensuite prévoir l'ensemble des dépenses : lieu, repas, chambres lorsque nécessaires, DJ, photographe, décoration, audiovisuel, bar, sécurité et autres activités.
Jour J accompagne les comités dans l'élaboration du budget et met à leur disposition des outils pour suivre leur projet.
Comment réduire le prix des billets d’un bal de finissants?
Deux leviers sont particulièrement importants : le financement et le nombre de participants.
Les frais fixes peuvent être répartis entre davantage de personnes lorsque la cohorte est nombreuse, tandis que les campagnes de financement permettent de diminuer le montant à débourser. Avec le financement individuel, les participants peuvent aussi réduire leur propre coût selon leur implication.
Comment financer un bal de finissants?
Plusieurs possibilités existent : vente de produits, commanditaires, soutien d'associations étudiantes, événements de financement et autres campagnes.
Jour J travaille également avec Coolecto afin de faciliter l'organisation de campagnes individuelles et collectives et leur intégration au processus d'inscription.
Shall we plan your big day?
Tell us about your project. The first meeting is there to understand, not to sell.